Many people think of a coordinator as a luxury, but the day-of coordinator can be a life saver for couples who don’t have the budget for a full-service planner; couples who thought they could do it all alone and then realize, close to the wedding, that they were wrong; and couples who actually manage to plan it all alone, but then wisely realize that they shouldn’t leave the day-of nitty-gritty in the hands of their mother or maid of honor. Remember, your family and friends are your guests too, and you want them to be able to relax and enjoy your wedding.
There actually is no such thing as a day-of coordinator. Although many planners use that title when describing this service, we are usually month-of planners.
Since that’s what it’s become known as, let’s go with the term “day-of coordinator.”
As a day-of coordinator, we do just that: We coordinate the logistics of your wedding day to make sure that everything that you have spent months planning runs exactly how you envisioned. From the arrival times of the florist, limo pick up and drop offs to packing all your gifts and goodies at the end of the night, the day-of coordinator will take care of it all.
What kind of couple should think about hiring a day-of coordinator?
I strongly recommend that every couple that is planning their own wedding hire a day-of coordinator. Planning the entire wedding without a coordinator is already stressful enough, so the least you can do is hire someone who can handle the stress of the day. Your peace of mind on your wedding day will be worth every penny!
What if my venue has a coordinator?
I always recommend first speaking with the contact at your ceremony and reception venues to find out exactly what tasks they cover, and what they do not. Never assume that just because you are working with someone, that they will handle the details. I know venues that have rock star event coordinators that will handle the majority of tasks from putting out seating arrangements, pictures frames for memorial tables, pack up gifts at the end of the night, etc. When a potential client contacts me and they are using one of those venues, I will always direct them back to whomever they are working with, because chances are they really don't need me. Then there are others, that are entirely hands off of anything that isn't directly their venue. They won't tell your vendors where to set up, and certainly won't deal with them if there are any changes in the schedule or any questions.
What can you expect from me?
I will reach out to your vendors to introduce myself and get an idea of what to expect on the wedding day. I will help create your day-of timeline, which will break down all the details regarding arrival times, setup and breakdown. I will do a site visit, and discuss all of the details you have planned, to get an idea of how you envision the space on your wedding day. The day before your wedding, I can help run your rehearsal, and on your wedding day, be there to run the show! For me, it’s sometimes a 15-hour day, and I'm there to make sure that each hour of your wedding day is worry-free and seamless. Depending on your arrangement, I can also pack all of your goodies up at the end of the evening (cake knives, flutes and gifts), distribute the tips, and ensure every one and every thing is out of the venue at your agreed upon time. One of my last duties is a final walk through of the venue to make sure nothing is left behind.